• Vendor details
• Voucher entry
• Payment processing
• Table maintenance data
• OASIS system incorporates the authorization procedure after invoice entry.
• OASIS system allows for the following fields in the transaction.
• OASIS system allows unlimited number of lines per invoice.
• OASIS system allows unlimited number of distributions per invoice line. Details can be copied automatically from the purchase order to the invoice.
• Details copied from the purchase order system be changed.
• Users be prevented from changing details copied from the purchase order.
• Invalid transactions are rejected or posted to suspense.
• A group of invoices can be authorized for payment together, and paid through single cheques.
• Invoice and goods are received note matching available without a Purchase Order System.
• OASIS system can process credit notes.
• Transactions can be backdated to a previous period.
• Out-of-balance items are written to a suspense file.
• OASIS system allows processing of more than one accounting period typically previous and future period.
• OASIS system handles accruals with automatic reversal in the next period.
• OASIS system match invoices to goods and services received which have generated, on receipt. an accrued liability.
• Special end-of-month or end-of-year is procedures required for eliminating closed items from the system.
• It distinguishes between various types of prepaid advances.
• It provide for the selection of bank accounts for disbursements, including reviewing multiple bank accounts to determine the proper account to issue cheques form.
• On-line held and value is prompting available.
• Update access e.g. for adjustments be restricted by monetary value.

PAYMENTS

• Manual checks are processed.
• Manual cheques appear on the cheque register.
• OASIS system provides automatic processing of recurring payment transactions.
• More than one invoice for a vendor be paid on one check.
• Multiple bank accounts are handled in the same processing run.
• Payments to specific vendors be temporarily stopped.
• Payment of a specific invoice is temporarily stopped.
• Part payments are made.
• Individual items to be paid a next payment date listed in advance of the cheques processing cycle.
• Outstanding; credit notes are included in the payments calculation.
• Individual general ledger codes be specified for each bank account.
• OASIS system handles advance payments with and without invoice.

CASH MANAGEMENT

• A report can be generated before the payment runs to list payments to each vendor.
• There is a cheques voiding routine to delete a payment from the run.
• The system produces comprehensive cash requirement reports.
• Cash for an individual vendor can be displayed on-line.
• Cash reports and inquiries can take into account.

ADJUSTMENT AND CORRECTIONS

• OASIS system automatically generates and posts debit/credit memos to the general ledger.
• OASIS system relates a debit/credit memo to a number of invoices for one vendor.
• Cash Requirements Report - Printed on request. This report should list all items due for payment on the current pay cycle. It should be sorted by pay date and include vendor name, invoice number invoice date amount discount amount and net amount.
• Outstanding Invoice Listing - Prepared at period end. The report shows all outstanding invoices at month end in cheque number sequence. Invoice number, planned payment date vendor and amount are shown.
• Cheques Reconciliation Report - Printed upon demand showing details on all outstanding cheques. Printed in cheques number sequence.
• Open Purchase Order Report- Printed upon request. The report details open items, on order quantity, and expected delivery date. All past due orders should be highlighted. P.O. number, vendor or item will sequence the report.
• Outside processing charge report - printed upon demand or at period end, listing all outside processing invoices received listing vendor, product, work order and invoice amount.
• Purchase Journal - Lists accounts payable invoices entered and general ledger accounts affected.
• Cash Disbursement Journal - Lists each payment made and the general ledger accounts affected.
• Account Payable Detail Audit - Compares the total of the invoices entered for each vendor with the control total for each vendor.
• Receipts Discrepancy - Lists discrepancies between POs invoices and receivers.
• On hold Vouchers - Lists vouchers on hold and reason.
• Price Variance - Lists invoices identifying all variances between standard prices and actual invoiced prices.