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Purchase Order Processing |
- OASIS system have the facility to group items into broad categories, such as medical and chemicals, dressings, office consumable etc.
- OASIS system provides facility to maintain approved / unapproved status of the Purchase Requisition.
- OASIS system allows backdated Purchase requisition.
- OASIS system generates requisitions based on re-order level.
- OASIS system maintains a single serial number for manual and system generated requisitions.
- The process of approving requisitions and conversion into purchase order is applicable similarly to the system-generated requisition.
- A requisition can be converted into a Request for Quotation with overriding facility.
- OASIS system stores details of quotations received.
- OASIS system accepts preferred quotation sequence.
- OASIS system converts the purchase requisition and selected quotation information into a order.
- OASIS system supports direct purchase orders without the requisition.
- OASIS system can support purchase orders for :
- Stock items
- Services or non-stock items
- OASIS system accepts multiple items and multiple delivery schedules in a single purchase order.
- OASIS system supports credit memos for materials to be returned to vendors.
- OASIS system allows closing of POs short (e.g., after receiving less than the total of the order quantity).
- OASIS system provides bilingual data fields for the following information.
- Supplier name
- Supplier address
- Item description
- Text fields for other comments
- OASIS system allows document printing (purchase order, good receipt note).
- OASIS system allows user to generate receiving documents (Goods Receipt Note, (GRN), record against purchase order line item, with provision for partial receipt.
- Fully or partially inspect incoming goods, and record quantities received, accepted and rejected with reason codes according to vendor or item status.
- OASIS system allows receiving excess quantity on a purchase order with a warning message and an override control function.
- Maintain P.O. number identity with material in inspection until a QC check is completed and material is included in stock.
- OASIS system maintains multiple warehouse locations.
- OASIS system maintains multiple shelf locations within a warehouse to identify storage area.
- The user defines stores, which should be ignored for stock issues or purchase planning (damaged materials area).
- OASIS system allows inventory adjustments with limited access rights and provision for reason code and description to be included.
- OASIS system maintains expiry date for stock.
- The application maintains inventory value based on Weighted Average.
- It maintains latest cost for each item.
- OASIS system allows revaluation based on price revision or inventory adjustments.
- Purchase Order can be customized purchase order document printed on demand or in batch.
- Receiving Reports - Prints showing order number received, vendor, buyer, item number and quantity. In addition, weekly and monthly summaries can be made.
- System has the ability for on line inquiry to determine availability of items.
- OASIS system perform ABC (movement) analysis, and category items accordingly.
- Stock Status Report - Printed in item code sequence or by product code indicating on hand quantity unit costs and extended values.
- Inventory Transaction Report - Printed for a user specified time period (daily, weekly, last week, monthly, etc.), by item code, by transaction type, by location, to provide a reconciliation between the on hand balance at the beginning of the month end.
- Stock status by group - Printed as required, showing user defined item groups (e.g. surgical equipment, dressing etc.), and their inventory values.
- Suggested Purchases Report - Printed as required, shows all order point planned items with an on hand quantity equal to or less than the reorder point. Any outstanding purchase orders for the items appear on the report with the expected delivery date.
- Cycle Count Report - This report lists, both for raw material and finished goods, by date counted and item code, the unit of measure, inventory location, actual count, adjustment amount. Quantity variance and percent variance.
- OASIS system allows for expired items, donated items, damaged items.. etc.
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